Privacy Policy

Effective Date: 1st January 2025

Century City Athletic Club (CCAC) is committed to protecting your personal information and privacy. This Privacy Policy explains how we collect, use, and safeguard your data.

1. Collection of Personal Information

We collect personal data to manage memberships, communicate with members, and facilitate club activities. The information we may collect includes:

  • Full Name
  • Date of Birth
  • Contact Information (Email, Phone Number, Address)
  • Emergency Contact Details
  • Medical Information (if voluntarily provided for safety reasons)
  • Running-related preferences and participation history

2. How We Use Your Information

Your personal information is used for:

  • Membership Management (registrations, renewals, ASA licensing)
  • Club Communications (newsletters, event updates, emergency notifications)
  • Event Participation (race entries, training sessions, volunteer coordination)
  • Safety & Emergency Contact (ensuring emergency contacts are available during activities)
  • Financial & Administrative Purposes (tracking payments, invoices, and transactions)

3. Data Sharing and Disclosure

We do not sell or share your information, except in the following cases:

  • Regulatory Compliance: When required by law, or for ASA/WPA licensing.
  • Event Registrations: Limited data may be shared with race organizers.
  • Emergency Situations: Sharing necessary details with medical personnel.
  • Club Administration: Internal processing of payments, orders, and coordination.

4. Member Communication & Social Media

  • CCAC communicates via **email, WhatsApp groups, and the Team Century Facebook group**.
  • Members should **not share other members’ personal information** without their consent.
  • Images of minors should not be shared without a **parent’s or guardian’s consent**.

5. Security of Your Information

We take appropriate security measures to protect your data. However, no system is completely secure, and members should also take precautions when sharing personal details.

6. Website & Digital Privacy

  • Cookies: Our website may use cookies to improve user experience.
  • Third-Party Links: External links may be included in emails or on the website. We are not responsible for their privacy policies.
  • Online Forms: Membership forms and event registrations require correct and secure information.

7. Retention of Data

We retain data for as long as necessary for membership and administrative purposes. If a member resigns or requests data deletion, non-essential data will be removed while maintaining legally required records.

8. Rights & Choices

Members have the right to:

  • Access their personal data and request corrections.
  • Request data deletion (subject to legal and administrative requirements).
  • Withdraw consent for specific communications.

Requests can be made via email to club administration.

9. Privacy in Club Activities & Conduct

  • Respect each other’s privacy when sharing content on WhatsApp groups and social media.
  • Avoid unsolicited direct messaging without consent.
  • Ensure discussions remain within club platforms and are not shared externally.

10. Updates to this Privacy Policy

This policy may be updated periodically. Significant changes will be communicated via official club channels.

11. Contact Information

For privacy-related concerns, please contact:

📧 Email: info@centurycityathletics.co.za

📞 Phone: [Insert Club Contact Number]